Q.wiki has a function for resubmitting pages. This function is located in the left navigation bar under Tools > Resubmission. There, the pages whose status has not changed in a defined period of time are listed.
Notification by email is also possible. It is recommended to write a work instruction for the actuality check and to have the link to this instruction included in the email by the support of the Aachen model. This way the addressees have the information what is required in the next step.
The resubmission period defines for the three listed page statuses, the threshold beyond which a page appears in Resubmission or until emails are sent, if applicable.
- 365 days - Released pages
- 180 days - Discussions and their review steps
- 180 days - Drafts and their review steps
Important: If the resubmission deadline is reduced, no reminder emails are sent for pages whose deadline lies between the old and new setting. For pages that exceed the new resubmission deadline after the deadline is lowered, a reminder email is sent.
Reminder email for key users or other groups
The reminder email lists all pages that have exceeded the resubmission deadline in the past 24 hours.
This email is sent to members of one or more definable group(s) to assist page owners in updating.
- Mail sending: Off
- Notification group: KeyUserGroup
Reminder email for page owners
The reminder email for page owners contains a list of pages that are their responsibility and have exceeded the resubmission deadline in the past 24 hours.
Important: When reducing the resubmission deadline, no emails are sent for pages whose deadline lies between the old and new setting. For pages that exceed the new resubmission deadline after the deadline is lowered, a reminder email is sent as usual.
In case of change requests to the default configurations, the support can be contacted.
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