Resubmission function in Q.wiki 6.2 and older versions

Modified on Thu, 2 Apr at 4:18 PM

Q.wiki includes a review reminder function that automatically displays pages that are due for review. You can find this function under Tools > Review Schedule.

Overview

The review reminder function shows you all pages whose status has not changed over a defined period. You can also send automatic reminder emails – either to Key Users to support page owners, or directly to page owners to request updates.

Tip: We recommend creating a work instruction for the review schedule and having our support team include it in the reminder email. This way, recipients know exactly what steps are required.

Review Interval

The review interval defines the threshold for three page statuses. When this threshold is exceeded, pages appear in Review Schedule and reminder emails are sent.

Default Configuration

365 days – Published pages
180 days – Change proposals and their review steps
180 days – Drafts and their review steps

Important: If you lower the review interval, no reminder emails are sent for pages whose interval falls between the old and new setting. For pages that exceed the new interval after the change, a reminder email will be sent.

Reminder Email for Key Users or Other Groups

The reminder email lists all pages that exceeded the review interval within the past 24 hours. It is sent to members of one or more defined groups to support page owners in keeping pages up to date.

Default Configuration

Email sending: Off
Notification group: KeyUserGroup

Reminder Email for Page Owners

The reminder email for page owners contains a list of pages for which they are responsible and that exceeded the review interval within the past 24 hours.

Default Configuration

Email sending: On

If you would like to change the default configurations, please contact our support team.