Q.wiki has a function for resubmitting pages. This function is located in the tool menu > Resubmission. There, the pages whose status has not changed in a defined period of time are listed.

Notification by email is also possible. It is recommended to write a work instruction for the actuality check and to have the link to this instruction included in the email by the support of the Aachen model. This way the addressees have the information what is required in the next step.

Resubmission period

The resubmission period defines for the three listed page statuses, the threshold beyond which a page appears in Resubmission or until emails are sent, if applicable.

Default configuration:

• 365 days - Released pages
• 180 days - Proposed changes and their review steps
• 180 days - Drafts and their review steps

Important: If the resubmission deadline is reduced, no reminder emails are sent for pages whose deadline lies between the old and new setting. For pages that exceed the new resubmission deadline after the deadline is lowered, a reminder email is sent. 

Reminder email for key users or other groups

The reminder email lists all pages that have exceeded the resubmission deadline in the past 24 hours.

This email is sent to members of one or more definable group(s) to assist page owners in updating.

Default configuration 

• Mail sending: Off
• Notification group: KeyUserGroup

Reminder email for page owners

The reminder email for page owners contains a list of pages that are their responsibility and have exceeded the resubmission deadline in the past 24 hours.

Default configuration:

• On

Important: When reducing the resubmission deadline, no emails are sent for pages whose deadline lies between the old and new setting. For pages that exceed the new resubmission deadline after the deadline is lowered, a reminder email is sent as usual. 

In case of change requests to the default configurations, the support can be contacted.

Translated with www.DeepL.com/Translator (free version)